02 - Use Cases
Five processes where AI works reliably in businesses today - each with a review checkpoint before anything leaves your company.
The AI reads the tender, extracts the requirements, matches them against your product catalogue and drafts a quote - including the items you do not cover. Your sales team reviews and approves.
Invoices, delivery notes, order confirmations: documents arriving by email, PDF or scan are read, checked and handed to the ERP in structured form. Uncertain cases land with a human - with full context.
The AI answers standard cases itself - based on your manuals, orders and history. Special cases go to the right person, fully documented and with a suggested reply.
Orders arrive by email, fax PDF or portal - and land in the ERP without retyping: line items detected, customer prices assigned, plausibility checked.
Find duplicates, fill mandatory fields, enrich product data: the AI keeps ERP, CRM and PIM consistent - following rules you define.
03 - Industries
Grown systems, well-rehearsed workflows, little time for experiments - that is exactly what we are set up for, regardless of company size.
04 - For every department
Automation does not replace people - it takes over the work nobody was hired for.
A dashboard instead of gut feeling: every automation with a clear KPI, every euro saved traceable. Decisions based on numbers.
Tenders analysed, requirements matched, quote drafts prepared - your sales team sells instead of formatting.
The AI answers standard requests in seconds, special cases arrive sorted and with context - no request is left behind.
Invoices read, checked, coded and submitted for approval - the month-end close becomes plannable instead of hectic.
Order confirmations, delivery notes, price lists: documents flow into the systems in structured form - no retyping, no filing chaos.
Clean interfaces instead of shadow tools: clear permissions, logging, operations and monitoring - IT stays in control.
05 - How we work
Understand first, then build. First productive results in weeks, not quarters.
We talk to the people who do the work and review systems and data flows. The result: the processes that pay off.
Per process: expected savings, effort, risk. You decide on the basis of numbers where to start - not on a hunch.
The first use case goes productive - with review checkpoints, on real data, in your systems. Measured against the agreed KPI.
Monitoring, maintenance, further development: what proves itself gets expanded. We leave nothing behind that no one can maintain.
06 - From the field
With our own product robodocxs, companies run their document processes automatically - from the first email to the posting in the ERP.
Orders and invoices by email and PDF - retyped manually
Skilled staff tied up in routine work instead of customer work
over 80 % of documents processed without manual intervention - value from production robodocxs operations, depending on document quality
review checkpoints for critical cases - full control stays with the team
up and running, connected to ERP, CRM and DMS
07 - What is AI automation
AI automation connects artificial intelligence with your existing business processes and systems: we analyse suitable workflows, build the automation, integrate it into ERP, CRM or DMS and take over monitoring and further development in ongoing operations. Not an isolated AI demo, but process automation as part of your system landscape - from AI consulting to implementation. From Munich, we serve companies across Germany - from owner-managed SMEs to enterprise divisions.
08 - Why SMEs
Mid-sized companies rarely start on a greenfield: processes are spread across ERP, CRM, email, Excel and custom line-of-business applications - looked after by small IT teams and shaped by long-established approval processes. That is why we do not build isolated AI demos, but integrate automations into existing workflows, permission concepts and approval steps.
09 - FAQ
That depends on the process. We start with a clearly scoped first use case including a business case - so you see before implementation which savings stand against which effort.
We deliver the first productive automations within a few weeks. We start where the benefit is measurable fastest, then expand step by step.
Yes. We build solutions that work with your data in your systems - data protection and access control are planned in from the start, not retrofitted.
Recurring workflows with clear rules and high volume are the best fit: inbound documents, quote preparation, service requests, order entry and master data maintenance. In the process audit we assess your workflows by savings potential, effort and risk.
Yes - that is the core of our work. We integrate automations into common ERP and CRM systems as well as custom line-of-business applications; where no interface exists, we find a robust route via import/export or document processes.
Through defined review checkpoints and metrics: the automation submits critical results to your team for approval, uncertain cases go to a human with full context, and every automation is continuously measured against its agreed KPI.
10 - Related services
In an initial call we find the use case with the biggest leverage - no obligation, concrete, based on numbers.
